- info@pynet.co.ug
- Padre Pio House, Lumumba Avenue, Kampala - Uganda
Wayleaves Information Management System – Ministry of Energy & Mineral Development
Project Date
March 9th, 2023.
Category:
ICT
Client:
Ministry of Energy & Mineral Development
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Case Study
- Institution Need
- Scope of Work
- Solution
The Ministry of Energy and Minerals Development current wayleaves management process is characterized by manual and inefficient practices, resulting in operational challenges, delays, and a lack of transparency.
- Design a secure & scalable web-based user-friendly system to enable capturing of data, work plans, budgets, expenditures on fuel, subsistence, stationery and all related logistics.
- Provide for instant and secure data capturing mechanisms like signature pads, biometric recording and online image capturing tools/camera for instant/onsite picture.
- Integrate GIS to allow for access of existing GIS data
- Provide for a central digital archive and traceability of documents with quick search and indexing features.
- Provide for scanning and uploading of hard copies of documents - land titles, consent and signed packages.
- Provide for secure online workflow processes and approvals to reduce paper work and manual processes.
- Provide for tracking multiyear historical data to enable comparison and analysis for at least seven years.
- Provide for biometric identification system to receive and process the biometric and biographic information.
- Provide training and capacity building.
Development of a comprehensive and cost-effective system that achieves the following;
- Manage projects with real-time status maps and dashboards – Visualize and easily communicate business-critical data.
- Develop workflows that can track status of acquisitions, surveys and other land-related projects, ingrate GIS for mapping parcel’s and status in real time in the web and the mobile application.
- Enable digital archiving, secure online verifications and approvals.
- Enable production of accurate and timely reports to aid power line projects related decision making.
- Enable tracking of budgeted and actual expenditure regarding wayleaves acquisition.
- Enable management of management of all types of land rights – rights-of-way, deeds, surface leases, permits, contracts.
- Enable easily creation of reports and maps showing multi-line rights, vegetation management, ingress/or design your own ad hoc reports, auto-scheduling of reports to run automatically.
- Enable security for wayleaves data - limit application access by organizational division, property location, operating company, and stage of the lease or parcel, plus screen-by-screen permissions.
- Do training and capacity building for effective system implementation.
